Summer 2022 Administrative Intern


Internship Overview

APO seeks undergraduate and graduate students interested in working for and learning about a young non-profit performing arts organization. Our internship program is designed to provide meaningful learning opportunities and hands-on experience to students with an interest in the performing arts, arts administration, or a related field. The selected intern will assist with specialized tasks and assignments within our organization’s marketing and operations departments, learning about and contributing to the ongoing projects within each area.

The majority of this internship will be spent supporting the day-to-day needs of the organization, with short and long-term projects being assigned throughout the internship term as well. This position will have the opportunity to assist with the onsite operations of TV Show Filmings for PBS, contributing to pre-production and on-site production needs. Start and end dates of this internship are flexible, and the internship will take place in-person. Interns will work up to 20 hours a week focusing on tasks that are tailored to the needs of the organization and the interests of the intern, when possible.

Benefits

APO Interns who complete the program will have the opportunity to gain real-world experience working for a performing arts organization currently engaging in multiple projects with PBS.

Additional benefits include:

● Monthly stipend of $500
● Networking opportunities within our organization, our partners, and beyond
● Academic/Internship credit (per accepted participants’ college/university guidelines)
● Opportunity to receive a letter of recommendation upon successful and satisfactory completion of the internship

**Applications will be reviewed on a rolling basis.

Duties:

Internship duties will include but not be limited to-

● Assist with load in, set up, and load out for APO events, concerts, and TV filmings;
● Serve as a production assistant for filmed and live performances in the DMV area;
● Help with office administrative tasks including organization of office supplies and other inventory upkeep;
● Support the creation and distribution of social media marketing materials for upcoming APO events;
● Work with other members of the APO team to help keep storage units organized;
● Perform basic administrative tasks as needed and other duties as assigned.

Minimum Qualifications:

● Current undergraduate or graduate student
● Ability to multi-task and simultaneously work on multiple projects from different departments
● Willingness to complete multiple research projects and social media postings
● Capability to lift up to 30lbs and assist with load-in/loadouts of APO events
● Experience working with Microsoft Word, Excel, Dropbox, and social media platforms
● Strong writing and communication skills
● Knowledge of and ability to read music a plus

About APO:

The American Pops Orchestra was founded in 2015 and is dedicated to bringing American popular music to diverse new audiences in dynamic ways. APO reimagines music, performing in non-traditional orchestral settings and custom arrangements. Partnering with PBS, APO has recently been seen in various national specials, includingPBS’ 2021 NYE special “United in Song”.

To Apply:

Please submit the following materials to:

info@theamericanpops.org

● Resume and Cover Letter (including two [2] references and if you are seeking academic credit for this internship)
● Link to a recent artistic performance or artwork that inspires you (with brief description of impact)

Operations Coordinator


Position Overview

The American Pops Orchestra (APO) seeks an Operations Coordinator interested in working within the Operations Department of a young non-profit performing arts organization. The selected candidate will contribute to projects and programs related to APO’s Performance, Social Media, and Outreach initiatives, contributing to new and ongoing programs as well as spearheading new projects as assigned.

This position will be responsible for supporting the day-to-day operations of the organization and the Operations Manager, with some independent projects and tasks being assigned. This position will have the opportunity to contribute onsite to TV Show Filmings for PBS and other special engagements and concerts throughout the DC-area. The start date of this position is flexible and this position will be fully in-person.

Benefits

Hours: Full time position, 40 hours per week, plus some evening/ weekend hours and travel required. Salary: $40,000-45,000 (dependent on experience)
Benefits: Health benefits available. Two weeks paid vacation time. Personal and sick days.
Contract: Initial 3 month trial, standard contract to follow

**Applications will be reviewed on a rolling basis. To apply, please send a resume and cover letter to General Manager, Hannah Gudeman, at hannah@theamericanpops.org.

Duties:

The responsibilities of the Operations Coordinator include the following:

  • Support the day-to-day needs of the Operations Manager and General Manager, with short and long-term projects being assigned as needed;
  • Organize and maintain the music library, orchestral equipment, and show props/decor;
  • Assist with setup and execution of APO outreach initiatives, including virtual children’s tourlivestreams and in-person touring;
  • Secure transportation and housing for artists and orchestra members for local and remote performances;
  • Execute the set-up and tear-down of green rooms and dressing rooms at performances and show filmings;
  • Contribute to the creation and dissemination of marketing and promotional materials;
  • Formulate, draft, and post social media content with guidance from the Operations Manager;
  • Assist with load-in and load-out of concerts and events, securing additional support staff as needed;
  • Coordinate with directors and senior staff regarding decor, props, and other equipment needed for APO programming;
  • Perform basic administrative tasks as needed, as well as assist with other duties as assigned.

Minimum Qualifications:

  • Bachelor’s Degree or equivalent professional experience;
  • Experience working with an arts organization preferred but not mandatory;
  • Ability to multitask and work on multiple projects from different departments simultaneously;
  • Strong writing capabilities and communication skills;
  • Willingness to work flexible hours to assist with all aspects of special events and concerts;
  • Capability to lift up to 30 lbs and assist with load-in/load-outs of APO events;
  • Attention to detail and strong organizational practices a plus;
  • Must be fully vaccinated and boosted, as well as comply with regular COVID-19 testing;

About APO:

The American Pops Orchestra was founded in 2015 and is dedicated to bringing American popular music to diverse new audiences in dynamic ways. APO reimagines music, performing in non-traditional orchestral settings and custom arrangements. Partnering with PBS, APO has recently been seen in various national specials, includingPBS’ 2021 NYE special “United in Song”.

To Apply:

Please submit the following materials to:

info@theamericanpops.org

● Resume and Cover Letter (including two [2] references and if you are seeking academic credit for this internship)
● Link to a recent artistic performance or artwork that inspires you (with brief description of impact)

Development Assistant


Position Overview

The American Pops Orchestra (APO) seeks a Part-Time Development Assistant interested in working within the Development Department of a young non-profit performing arts organization. The selected candidate will assist with specialized tasks and projects related to APO’s Development and Community Engagement initiatives, contributing to new and ongoing projects as well as advancing those involving donor relations and related activities.

The majority of this position will be spent supporting the day-to-day needs of the Director of Development, with some independent projects and tasks being assigned. This position will have the opportunity to assist onsite with special events at TV Show Filmings for PBS and other performances involving donor and/or prospective donor engagement. The start date of this position is flexible and hours can be tailored to fit the schedule of the selected candidate.

Benefits

  • Starting compensation of $20/hour up to 20 hours per week, with the potential to increase hours and transition to a full-time position in the future;
  • Flexible hours and schedule depending on candidates availability;

**Applications will be reviewed on a rolling basis. To apply, please send a resume and cover letter to Director of Development, Rowdy Gilbert, at rowdy@theamericanpops.org.

Duties:

The responsibilities of the Development Assistant include the following:

  • Support the day-to-day needs of the Director of Development, with short and long-term projects being assigned as needed;
  • Execute projects focused on prospective donor acquisition and pipeline development, as well as stewardship-related activities for longstanding donors to APO;
  • Assist with all details of donor experiences, to include the invitation process, in addition to supporting any load-in/set-up/load-out needs for APO donor events and experiences;
  • Support the creation and distribution of donor-centric communication materials and content;
  • Create and execute digital fundraising campaigns under the direction of the Director of Development;
  • Help with general administrative tasks, including organization of office supplies and inventory upkeep;
  • Perform basic administrative tasks as needed, as well as other duties as assigned.

Minimum Qualifications:

  • Bachelor’s Degree or equivalent professional experience;
  • 1-2 years previous experience in Development/Fundraising preferred but not mandatory;
  • Ability to multitask and work on multiple projects from different departments simultaneously;
  • Strong writing capabilities and communication skills;
  • Grant writing experience preferred but not mandatory;
  • Willingness to complete multiple research, social media-focused projects;
  • Attention to detail and strong organizational practices a plus;
  • Capability to lift up to 30 lbs and assist with load-in/load-outs of APO events;
  • Must be fully vaccinated and boosted, as well as comply with regular COVID-19 testing;

About APO:

The American Pops Orchestra was founded in 2015 and is dedicated to bringing American popular music to diverse new audiences in dynamic ways. APO reimagines music, performing in non-traditional orchestral settings and custom arrangements. Partnering with PBS, APO has recently been seen in various national specials, includingPBS’ 2021 NYE special “United in Song”.

To Apply:

Please submit the following materials to:

info@theamericanpops.org

● Resume and Cover Letter (including two [2] references and if you are seeking academic credit for this internship)
● Link to a recent artistic performance or artwork that inspires you (with brief description of impact)